Perform Training sessions

Visual material


Webinars
We haven’t recorded any training-webinars, but we had an explanatory webinar from a Cochrane workshop:
On the Cochrane Training website here: https://training.cochrane.org/resource/magicapp-authoring-and-publication-platform-evidence-synthesizers
On the Cochrane YouTube channel: https://www.youtube.com/playlist?list=PLxFw8aTtvq-cKbqHiaSoCOOC2VIW1H3q8 

Make yourself familiar with guidelines on our help site:


Performing Training sessions

We usually conduct Super-user (and normal user) training by walking through the features in the app and giving small assignments.
Having users explore themselves after these sessions is usually very useful, and being available for questions is very important.

Information to users before training sessions


1. Make them create themselves a user before they come to training, so you don’t need to spend time on that during the session. Make them send you their user names and email used. This will both make you sure they have made an account, and give you the possibility to add them to a test guideline as authors.

2. Give them the links above to read before the training, although in our experience few will look at it in detail (human nature, and timeconstraints…:)

Your preparations before a training session:


1. Decide on a public guideline to show them.
We often use the BMJ Rapid recs/Wikirecs ones: https://app.magicapp.org/app#/org/87/guidelines, but you can also show one of your own if you have a guideline that is public.

2. Decide on a training guideline to show editing features.
You can take one of your own and duplicate it, and name it Test: + name of guideline.  
Alternatively you can create a short test guideline you make specifically for training purposes.

3. Decide on a recommendation they will input themselves in the training session. 
It can be from the guideline you decided upon in point 1 or 2.

4. Give them access to the training guideline from point 2 (this is not critical, but is very useful as it lets them poke around in the guideline you have shown them).

We suggest 2 options:
a) If they have sent you their user name, add each user as an author to the test guideline
b) create a user you call something like test@[your organization name].org. Add that user as an author to the test guideline. (Be aware that this will make all users log in as the same person, and that could get confusing)

5. Make sure you have internet access, and a projector (strongly advisable)

6. Consider printing some material, see below for suggestions

In the training session:


1. First show a public guideline to show the published side of an existing guideline 
Use the guideline you decided in point 1 above.
This will let them see an overview of how the content is organized
Then let them explore that for a bit themselves. Since it is a public guideline, they do not need to log in, which makes it much smoother.

2. Then show how the authoring side works. 
Use the guideline you decided in point 2 above.
Show the 3 tabs on top and the table of contents with the “make new section”.
Show the settings menu and the option menus on each Recommemndation/PICO/reference and sections.
Explain that the little pen-icons mean “edit” (but this usually gives itself, and most understand it naturally).
- Then let them explore that for a bit (if you have given them access, see point 4 above)

3. Make them create a guideline and a recommendation
They log in as their own personal user
Give them the recommendation you chose in point 3 above, with key info and rationale present, to input.
We would recommend to both:
a) show it on screen (as that lets you point and show if someone has a question)
b) in an email you have sent them beforehand (as that let them copy paste stuff) - use the word export option from MAGICapp
c) and on paper printed out for all (because that feels familiar and non-threatening)  - use the word export option from MAGICapp

4. Make them create a PICO question with an evidence profile (this could be in a 2nd training session)
They use the same guideline they created in point 3
Give them the PICO and evidence profile from the recommendation you used in point 3 above, to input.
We would recommend to both:
a) show it on screen (as that lets you point and show if someone has a question)
b) in an email you have sent them beforehand (as that let them copy paste stuff) - use the word export option from MAGICapp
c) and on paper printed out for all (because that feels familiar and non-threatening)  - use the word export option from MAGICapp

5. Wrap up with questions.
People also tend to be exhausted by this time, so we would suggest having enough time to answer most questions during the steps of the training session

6. Give them all the material and links 
Consider giving them “homework” before a 2nd training session. We suggest you make yourself or some in your team available for question per email and phone during the time until the next training session.

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